The best VDR service will depend on the specific needs of your situation. If you’re seeking a secure online repository to store and share sensitive data or a sophisticated VDR that facilitates collaboration in due diligence it all depends on what you require. The number of participants, the duration of the project and the type of information all affect the features needed. Consider whether the users are internal or external and whether they are technical or not. Idealy the VDR you choose is one that can be scalable, incorporating both general-purpose and industry-specific functionality.
Choose the VDR that provides users activity tracking and reports to ensure compliance, security and visibility. You should search for tools that allow you to monitor and analyze in real-time downloads, uploads and users behavior. Audit and drill-down logs convert information into digestible data that simplify and improve due diligence processes. Additionally, search capabilities should be able to handle optical character recognition (OCR) for images and PDFs and filters to narrow down files by file type or status, or even viewing activity. Additionally, customer support VDR software should be available 24 hours a day to assist new users set access levels and navigate data structures.
