Board meetings are important because the decisions made by your board members — which typically require the majority or even all members to be in agreement and can have a significant impact on your business. This means that you have plenty of limitations to work within but they are not as difficult as you think.
A successful board meeting requires a lot of preparation and consideration prior to the meeting. If your board members don’t feel prepared, they may be unable to hold meaningful discussions at the meeting. This could lead to the decision-making process becoming bogged down or even slowed. To avoid this, it’s essential to distribute your board packs several days in advance of the meeting.
Your board chair will go over the rules of the game at beginning of the meeting. This should be discussed with attendees (e.g. how long a discussion can last or the best way to make an appropriate decision). This helps everyone understand the rules and creates a positive, productive atmosphere.
The following part of the meeting typically involves reports being presented. These can include progress reports, financial statements thedriverprinter.com or any other pertinent information. The board chair should then call each member to take attendance, ensuring that a quorum is in place.
During this time, the board can also review and discuss the minutes of the previous meeting. Once they’re done and approved by the board, they can be ratified by them. Any updates or announcements that are relevant to the meeting in question can also be shared. Finally, the meeting can be officially closed or adjourned by presidency officer.
